The SAP Alternative – projectfacts

25. May 2020

When people talk about business software, most of them think of the market leader SAP. Many forget, however, that there are also midsize companies that sell business software and do so successfully. The introduction is usually faster and the costs more manageable than with the market leader. The target group of these companies are mostly small and medium-sized enterprises, because the systems are designed according to the requirements of the SMEs. The reason why so many companies are now looking for ERP software is digitization. If you want to survive the competition, you have to go digital nowadays. That’s why digitization is also supported by the federal states.

The big advantage of these companies compared to SAP is the less complex implementation and easier operation. In addition, one system covers everything where different systems have to be licensed and linked at SAP.

The ERP system projectfacts offers its customers a system for all business processes that is individually adapted to the customer. With projectfacts one pays a price for the complete system, in which all modules are included. If a function is not needed, it can be deactivated.

projectfacts contains the following modules:

Project management

With the project management module, users can clearly plan, control and successfully complete projects. The classic Gantt chart is used to support this.

The following tools belong to this module:

  • Project planning
  • Work breakdown structure
  • Project Controlling
  • Resource Planning
  • Task Management
  • Multi-project management
  • Project accounting
  • Project Calendar
  • Earned Value Analysis
  • Project documentation


The invoicing module contains the entire financial management of a company. Here users can digitize their complete accounting. The invoicing software of projectfacts is GDPR-compliant.

The invoicing module contains the following tools:

  • Quotation preparation
  • Offer tracking
  • Order Management
  • Order management
  • Receivables Management
  • Incoming invoices
  • Travel expense report
  • Digital document acquisition
  • Billing
  • Accounting

Online time recording

With the time recording module it is possible for the user to record both attendance and project times. The time recording is web-based and can therefore be used from anywhere, in the office as well as in the home office.

The time recording module contains the following tools:

  • Time recording systems
  • Mobile time recording
  • Time recording terminal
  • Timesheet
  • Project time recording
  • Time Recording App

Ticket system

With the ticket system module, no more customer enquiries are lost. The employees keep a better overview and the integrated alarms remind them of unanswered tickets. The tickets can be linked to projects and invoiced to the customer.

The module Tickets contains the following tools:

  • Ticket management
  • Ticket administration
  • Ticket project management
  • Ticket accounting
  • Helpdesk
  • External access

Personnel Management

With the personnel management module, all employee information is stored and can be managed efficiently. This also includes working hours and projects, which are automatically saved.

The module personnel management contains:

  • Working time recording
  • Personnel Administration
  • Wages and salaries
  • Personnel planning
  • Internal communication
  • Absences

CRM Software

With the CRM module, companies maintain their contacts such as customers, interested parties, suppliers, applicants and also employees. These can be linked with other modules such as projects and tickets.

The CRM module contains:

  • Campaign management
  • Contact management
  • Sales planning
  • Customer Management
  • Sales Instruments


With the Collaboration module, employees can communicate and work together. Different tools are used to promote and facilitate teamwork.

The Collaboration module contains the following tools:

  • File management
  • Team chat
  • Task Management
  • Team Calendar
  • Internal Wiki
  • Internal Forum


With the Boards module, employees can work agile and control tasks flexibly. Kanban, Scrum and individual boards are available for this purpose. Each board can be adapted according to the individual wishes and requirements.

The module Boards contains:

  • Kanban Boards
  • Scrum Boards
  • Individual boards
Contribution screen: © Franck V – (2020)